In the following, we provide information about the collection and processing of personal data. Personal data is all data that can be related to you personally.
Responsible in accordance with article 4 par. 7 EU General Data Protection Regulation (GDPR) is
DOAG Deutsche ORACLE-Anwendergruppe e.V.
Tempelhofer Weg 64
Tel. +49 30 400 599 90
Fax +49 30 400 599 990
For all questions regarding data protection, please use the following e-mail address: datenschutz@~@doag.org
Data Protection Officer
The Data Protection Officer is Mrs. Ute Staats.
Our Data Protection Officer can be reached at the above-mentioned general address or at our postal address with the addition "Data Protection Officer".
We process personal data on the following legal basis:
- a consent art. 6 par. 1 p. 1 a) GDPR,
- in fulfillment of contractual duties in accordance with art. 6 par. 1 p. 1 b) GDPR or
- if necessary to assume our legitimate interests or legitimate interests of third parties, as long as
the interests or fundamental rights and fundamental freedoms of the affected person requiring the protection of personal data do not outweigh, particularly when the affected person is a child in accordance with art. 6 par. 1 p. 1 f) GDPR. Our interests regarding data processing are particularly initiation, conclusion, and fulfillment of association memberships as well as conferences and trainings.
In accordance with applicable laws, you have various rights regarding your personal data. If you want to assert your rights, please contact us via e-mail at the e-mail address mentioned above or via post unambiguously identifying your person at the postal address mentioned above.
Your Rights regarding Information, Correction, Use Restriction, Deletion
Right of Information
At any time, you have the right to receive a confirmation of us if we process personal data that affects you. If this is the case, you have the right to free information about your stored personal data as well as a copy of this data. In addition, you have the right to following information:
- purpose of processing;
- categories of personal data processed;
- recipients or categories of recipients to whom the personal data have been disclosed or are about to be disclosed, particularly in case of recipients in third countries or international organizations
- if possible, the planned duration the personal data will be stored for, or, if this is not possible, the criteria for determining this duration;
- the existence of a right to correction or deletion of the personal data affecting you or to restrict processing by the responsible person or a right of objection to this processing;
- the existence of a right of complaint at a data protection authority;
- when the personal data is not collected from you, all available information on the source of data;
- the existence of an automated decision making including profiling in accordance with article 22 paragraphs 1 and 4 GDPR and – at least in these cases – meaningful information on the involved logic as well as the scope and the intended effects of such a processing for you.
When personal data are sent to a third country or an international organization, you have the right to be informed on appropriate guarantees in accordance with art. 46 GDPR regarding the context of transmission.
Right of Correction
You have the right to demand immediate correction of your personal data if it is incorrect. Considering the purposes of processing, you have the right to demand completion of incomplete personal data – if applicable, by means of a complimentary comment.
Right of Deletion
In accordance with art. 17 par. 1 GDPR, you have the right to demand the immediate deletion of your personal data and we are obliged to delete personal data immediately when one of the following reasons apply:
The personal data are not necessary anymore for the purposes they have been collected or processed for.
You withdraw your consent regarding the processing in accordance with art. 6 par. 1 p. 1 a) GDPR or art. 9 par. 2 a) GDPR and there is no other legal basis for processing.
In accordance with art. 21 par. 1 GDPR, you enter an objection and there are no priority legitimate reasons for processing or you object in accordance with art. 21 Abs. 2 GDPR to processing.
The personal data have been processed illegitimately.
The deletion of the personal data is necessary to fulfill a legal obligation in accordance with EU law or laws of a Member State that we are subject to.
The personal data have been collected in the context of offered services of the information society in accordance with art. 8 par. 1 GDPR.
When we have made the personal data public, and we are obliged to deletion in accordance with art. 17 par. 1 GDPR, we will take suitable measures, including technical measures, considering available technology and implementation costs, to inform persons responsible for data processing of personal data that you have demanded the deletion of all links to personal data or all copies and replications of these personal data.
Right of Restriction of Processing
You have the right to demand restriction of processing from us when one of the following requirements is met:
- you dispute the validity of your personal data, in fact, for the period we are able to check the validity of your personal data,
- the processing is illegal and you have refused the deletion of your personal data and demanded the restricted use of your personal data instead;
- we do not require the personal data for the purposes of processing anymore but you require them for enforcement, execution, or defense of legal claims, or
- you have entered an objection to processing in accordance with art. 21 par. 1 GDPR as long as there is no clarification if the legitimate reasons of our company outweigh your reasons.
Your Right of Withdrawal of a Consent
You have the right to withdraw your consent to processing of data. Your personal data will then be deleted, unless the data are required for the fulfillment of an incomplete contract or the data are not necessary anymore for the intended purpose of the storage or the storage is prohibited due to other legal reasons. You can demand the deletion of data as long as there are no legal archiving obligations. If there is such an obligation, we lock your data by request.
You can make changes to a consent or withdraw you consent by an appropriate message to us with effect on a future date. You can also withdraw an issued consent of forwarding i.e. transmittal of your personal data to third parties with effect on a future date at any time. A simple e-mail to the address mentioned above is sufficient for this purpose.
Right of Withdrawal
At any time, you have the right, for reasons resulting from your specific situation, to object to the processing of your personal data based on art. 6 par. 1 p. 1 f) GDPR. We do not process the personal data anymore, unless, we can prove compelling reasons that the processing is worthy of protection, so that the processing outweighs your interests, rights, and freedoms, or the processing has the purpose of enforcement, execution, or defense of legal claims. When we process personal data for direct advertising, you have the right to object to the processing of your personal data for the purposes of such advertising at any time. If you want to object to collection, processing, and usage of your data in accordance with these data protection regulations collectively or to individual measures, you can send your withdrawal to the responsible person at the address mentioned above.
Right of Complaint at a Data Protection Authority
You have the right of complaint at a data protection authority, particularly in the Member State of your residence, your workplace, or the place of the alleged violation if you think that the processing of your personal data is illegal.
PROCESSING OF PERSONAL DATA
Principles of Processing
Your personal data are stored for the purposes of our association.
For these purposes, the data are forwarded to our subsidiary, the DOAG Dienstleistungen GmbH, who is charged with administration of the association and has assumed further services for us. This is done on the basis of an order processing arrangement.
In addition, the data are also made known and forwarded to third parties, particularly to our customers and service providers, only for the purpose of transaction.
Data are principally deleted when the intended use is fulfilled or no longer required, as long as there are no contradicting legal obligations to deletion.
There is no data transfer to places or persons outside the EU exceeding the used services mentioned in the following, and such a transfer is not planned. All persons and employees handling and using data have signed a declaration of commitment to adhere to data secrecy. In order to protect your data, we maintain technical and organizational security measures in accordance with art. 32 GDPR and we update these measures regularly to meet state-of-the-art technology.
Visit of our Website
If you only use our website to gather information, that is when you do not register or provide information by other means to us, we only collect the personal data that your browser transmits to our server. When you want to view our website, we collect the following data that are technically necessary for us to display the website to you and to ensure stability and security (legal basis is art. 6 par. 1 p. 1 lit. f GDPR):
- IP address
- date and time of the request
- time zone difference to Greenwich Mean Time (GMT)
- content of the request (specific page)
- access status/HTTP status code
- transmitted amount of data for each transfer
- website from which the request is initiated
- operating system and its surface
- language and version of browser software
With this information, an individual person cannot be traced. This information is technically necessary to correctly provide the requested contents of websites and are mandatory when using the Internet. We evaluate this anonymous information of this type statistically to improve our Internet appearance and the underlying technology. To protect your data during transfer, we use appropriate encryption procedures (e.g. SSL) via HTTPS in accordance with state-of-the-art technology.
Cookies when visiting our Website
Like many other websites, we use so-called "Cookies". Cookies are small text files that are transmitted from a web server to your hard drive. Through this, we automatically receive certain data about your computer and your Internet connection such as IP address, used browser, and operating system.
Cookies cannot be used to start programs or to transmit viruses to your computer. With the information contained in cookies, we can simplify navigation for you and make sure that our websites are displayed correctly.
The data we collect will by no means be forwarded to third parties or linked to personal data without your consent.
Principally, you can view our website without cookies. Internet browsers are usually configured to accept cookies. You can deactivate cookies in the settings of your browser at any time. Please use the help function of your Internet browser to learn how to change these settings. Please note that some functions of our website may not work when you have deactivated cookies.
Contact by E-Mail or Contact Form
When you contact us by e-mail or contact form, the data you give us will be stored to reply to your request. Your name, contact details, and, if applicable, other transmitted details will be stored. We delete the occurring data in this context when the storage is no longer necessary or we restrict the use if there are legal archiving obligations.
If you register for our newsletter, your given data will only be used for delivery of newsletters and information of similar type. You require a valid e-mail address for an effective registration. To check that the registration is actually done by the holder of the e-mail address, we use the "double opt-in" process. For this purpose, we log the request for the newsletter, the transmission of a confirmation mail, and the receipt of the requested reply with this mail. There is no collection of further data. You can withdraw the consent of storage of personal data and their use for newsletter mailings at any time. There is an appropriate link for withdrawal in each newsletter. You can also unsubscribe directly on this website or request the withdrawal via the contact option at the end of this data protection declaration.
Registration on our Website and Creation of a User Account
When you register for usage of our personalized services, some personal data such as name, address, contact, and communication data like phone number and e-mail address are collected for creation of a user account. To ensure your correct registration and to prevent unauthorized log-ins by third parties, you receive an activation link by e-mail after registration to activate your account. We only store your transmitted data permanently in our system after successful registration. When you are registered, you can access content and services that we only provide for registered users. Users who are signed in can also change or delete data they have given in the course of registration at any time. You can demand the deletion of a previously created account at any time and only transfer costs in accordance with basic rates apply. A message to the above-mentioned contact (e.g. e-mail, fax, letter) in text form is sufficient for this purpose. We will then delete your stored personal data provided that we do not still require them for the fulfillment of the registration or for adherence to legal archiving obligations.
Booking of an Event
We require your master data, communication data, and payment data to process your booking and your participation of an event. Creation of a user account is necessary for booking.
Usage of Google Maps
This website uses the Google Maps API to visually present geographical information. When using Google Maps, Google collects, processes, and uses data of the usage of the map function by visitors. For further information on data processing by Google, refer to Google's data protection notes. You can also change your personal data protection settings in Google's data protection center. Detailed instructions on managing your data in conjunction with Google products can be found here.
Embedded YouTube Videos
Some of our websites use embedded YouTube videos. Operator of the corresponding plug-in is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit a website with a YouTube plug-in, a connection to the YouTube servers is established. The sites you visit are communicated to YouTube in this process. When you are logged in with your YouTube account, YouTube can link your surfing behavior to your person. You can prevent this by previously logging out from your YouTube account.
Data is collected and stored on our website using the web analysis service software Matomo (www.matomo.org), a service of InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, ("Matomo") on the basis of our legitimate interest in statistical analysis of user behavior for optimization and marketing purposes pursuant to Art. 6 para. 1 letter f DSGVO. Pseudonymised user profiles can be created and evaluated from this data for the same purpose. Cookies may be used for this purpose. Cookies are small text files that are stored locally in the cache of the visitor's Internet browser. The cookies enable, among other things, the recognition of an Internet browser. The data collected with Matomo technology (including your pseudonymised IP address) is processed on our servers. The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to our website and is not combined with personal data about the bearer of the pseudonym.
CHANGE OF OUR DATA PROTECTION DECLARATION
We reserve the right to change this data protection declaration occasionally, so that it always meets current legal requirements or to implement changes in our data protection declaration, for instance, when new services are introduced. The new data protection declaration is then applicable starting with your next visit to our website.